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Frequently Asked Questions

Owner of the Business

State Specific:

Alabama – Business Occupational License issued by city or county where operating
Florida – Registration of Fictitious Name filed with Department of State
Georgia – Occupation Tax Certificate or Business License or Registration of Trade Name filed in county of operation
Illinois – Assumed Name Application and Certificate of Ownership obtained from County Clerk’s office
Indiana – Certificate of Assumed Name filed with County Recorder’s office in county where operating
Kentucky – Certificate of Assumed Name filed with County Clerk’s office in county where operating
Louisiana – Certificate of Assumed Name filed with Parrish Clerk’s office in county where operating
Mississippi – Privilege Tax License filed in county or city where operating
Maryland – Trade Name Registration filed with Maryland Department of Assessments and Taxation
New York – Business Certificate filed with County Clerk’s office in county where operating
North Carolina – Certificate of Assumed Name filed with Registrar of Deeds in county where operating
Ohio – Trade Name Registration filed with Secretary of State
Pennsylvania – Registration of Fictitious Name filed with Department of State
South Carolina – Business License filed in county or city where operating or Retail License filed with state
Texas – Certificate of Assumed Name filed with County Clerk’s office in county where operating
Virginia – Certificate of Assumed Name or Fictitious Name filed with Circuit Court’s office in the county or city where operating
West Virginia – Business Registration Certificate filed with West Virginia State Tax Department

Other:

Franchise Agreement
- Only required if sole proprietorship is operating as a franchisee

Acceptable ID for each authorized signer (with the exception of U.S. Military ID's, photocopies of identifying documentation will be retained)
- ID must be valid (non-expired)

Social Security Numbers for each authorized signer

All general partners must be present and on the account.

Assumed Name Certificate / DBA
- Required if partnership is doing business under a trade name
- Also referred to as Fictitious Name Certificate or Name Registration

Partnership Agreement
- Required if partnership is not clearly indicated on the Assumed Name Certificate / DBA

Franchise Agreement
- Only required if partnership is operating as a franchisee

Acceptable ID for each authorized signer (with the exception of U.S. Military ID's, photocopies of identifying documentation will be retained)
- ID must be valid (non-expired)

Social Security Numbers for each authorized signer
Taxpayer Identification Number (TIN/EIN) for the Partnership
- Cannot be the Social Security Number of a partner
- Apply anytime online at www.irs.gov or call 1-800-829-4933 (7:00 AM – 10:00 PM, Monday - Friday)

Documentation on each Beneficial Owner of the General Partnership

A Beneficial Owner is an individual who:

Each individual, if any, who owns, directly or indirectly, 25 percent or more of the equity interests of the legal entity customer (e.g., each natural person that owns 25 percent or more of the shares of a corporation);
One individual with significant responsibility for controlling or managing the entity, for example the senior executive officer, senior manager, etc.
Federal regulation requires financial institutions, such as Woodforest, to obtain, verify and record information about the Beneficial Owner(s).

No. Any representative authorized to open an account on behalf of the legal entity can provide information about the Beneficial Owners via the Beneficial Ownership Form.

A completed Beneficial Ownership Form that includes information such as:

Name, date of birth, Social Security number (U.S. Citizens), passport number and country of issuance (for Non-U.S. individuals), residential address, country of citizenship, country of residence, and percentage of ownership for each Beneficial Owner
Name, date of birth, Social Security number (U.S. Citizens), passport number and country of issuance (for Non-U.S. individuals), residential address, country of citizenship, country of residence for each controlling individual (this information is required even if no equity owner has 25% or greater ownership)
Certification that information provided is complete and correct

All general partners must be present and on the account. If the general partner is a legal entity, such as a corporation or LLC, the authorized representative (Director, Officer; Manager) of that entity may open the account. Legal entity general partners must be in good standing with the state.

Certificate of Partnership
Certificate of Filing
- This certifies that the Certificate of Limited Partnership was filed with the state

Assumed Name Certificate / DBA
- Only required if partnership is doing business under a trade name
- Example: If “Smith Construction Ltd” also does business under “John’s Construction”, a DBA would be required
- Also referred to as Fictitious Name Certificate or Name Registration
Franchise Agreement
- Only required if partnership is operating as a franchisee

Acceptable ID for each authorized signer (with the exception of U.S. Military ID's, photocopies of identifying documentation will be retained)
- ID must be valid (non-expired)

Social Security Numbers for each authorized signer
Taxpayer Identification Number (TIN/EIN) for the Partnership
- Cannot be the Social Security Number of a partner
- Apply anytime online at www.irs.gov or call 1-800-829-4933 (7:00 AM – 10:00 PM, Monday - Friday)

Documentation on each Beneficial Owner of the Limited Partnership

A Beneficial Owner is an individual who:

Each individual, if any, who owns, directly or indirectly, 25 percent or more of the equity interests of the legal entity customer (e.g., each natural person that owns 25 percent or more of the shares of a corporation);
One individual with significant responsibility for controlling or managing the entity, for example the senior executive officer, senior manager, etc.
Federal regulation requires financial institutions, such as Woodforest, to obtain, verify and record information about the Beneficial Owner(s).

No. Any representative authorized to open an account on behalf of the legal entity can provide information about the Beneficial Owners via the Beneficial Ownership Form.

A completed Beneficial Ownership Form that includes information such as:

Name, date of birth, Social Security number (U.S. Citizens), passport number and country of issuance (for Non-U.S. individuals), residential address, country of citizenship, country of residence, and percentage of ownership for each Beneficial Owner
Name, date of birth, Social Security number (U.S. Citizens), passport number and country of issuance (for Non-U.S. individuals), residential address, country of citizenship, country of residence for each controlling individual (this information is required even if no equity owner has 25% or greater ownership)
Certification that information provided is complete and correct

At least one individual appointed as Manager (or Managing Member) of the business within Articles/Certificate of Formation or most recent Public Information Report. If a state recognized Manager will not be signing on the account, a formal, notarized letter on company letter head authorizing the account to be established may be requested.

Articles of Organization (AKA Certificate of Formation or Certificate of Organization)
Certificate of Foreign Entity Registration and Foreign Articles of Organization (required if the LLC is opening an account in a state other than the state of original filing)
- Assumed Name Certificate / DBA
- Only required if corporation is doing business under a trade name
- Example: If “Smith Construction LLC” also does business under “John’s Construction”, a DBA would be required
- Also referred to as Fictitious Name Certificate or Name Registration

Franchise Agreement
- Only required if corporation is operating as a franchisee

Proof that the LLC is active and/or in good standing in the applicable state
- Typically referred to as a Certificate of Good Standing
- In many cases, the Bank is able to obtain this information online. If the information cannot be obtained, you must provide the document. For example, businesses charted in Alabama must provide this documentation. Please contact your local branch for more information.

Acceptable ID for each authorized signer (with the exception of U.S. Military ID's, photocopies of identifying documentation will be retained)
- ID must be valid (non-expired)

Social Security Numbers for each manager/member and any authorized signers
Taxpayer Identification Number (TIN/EIN) for the LLC
- Cannot be the Social Security Number of a member (unless it is a single member LLC with no employees)
- Apply anytime online at www.irs.gov or call 1-800-829-4933 (7:00 AM – 10:00 PM, Monday - Friday)

Documentation on each Beneficial Owner of the Limited Liability Company (LLC)

A Beneficial Owner is an individual who:

Each individual, if any, who owns, directly or indirectly, 25 percent or more of the equity interests of the legal entity customer (e.g., each natural person that owns 25 percent or more of the shares of a corporation);
One individual with significant responsibility for controlling or managing the entity, for example the senior executive officer, senior manager, etc.
Federal regulation requires financial institutions, such as Woodforest, to obtain, verify and record information about the Beneficial Owner(s).

No. Any representative authorized to open an account on behalf of the legal entity can provide information about the Beneficial Owners via the Beneficial Ownership Form.

A completed Beneficial Ownership Form that includes information such as:

Name, date of birth, Social Security number (U.S. Citizens), passport number and country of issuance (for Non-U.S. individuals), residential address, country of citizenship, country of residence, and percentage of ownership for each Beneficial Owner
Name, date of birth, Social Security number (U.S. Citizens), passport number and country of issuance (for Non-U.S. individuals), residential address, country of citizenship, country of residence for each controlling individual (this information is required even if no equity owner has 25% or greater ownership)
Certification that information provided is complete and correct

All general partners must be present and on the account. If the general partner is a legal entity, such as a corporation or LLP, the authorized representative (Director, Officer; Manager) of that entity may open the account. Legal entity general partners must be in good standing with the state.

Articles of Organization (AKA Certificate of Formation or Certificate of Organization)
Certificate of Filing (certifies Articles were filed with the state)
Certificate of Foreign Entity Registration of a Limited Partnership (required if the limited partnership is opening an account in a state other than the state of original filing)
Assumed Name Certificate / DBA
- Only required if corporation is doing business under a trade name
- Example: If “Smith Construction LLP” also does business under “John’s Construction”, a DBA would be required
- Also referred to as Fictitious Name Certificate or Name Registration

Franchise Agreement
- Only required if corporation is operating as a franchisee

Proof that the Partnership is active/and or in good standing in applicable state
- Typically referred to as Certificate of Good Standing
- In many cases, the Bank is able to obtain this information online. If the information cannot be obtained, you must provide the document. For example, businesses charted in Alabama must provide this documentation. Please contact your local branch for more information.

Acceptable ID for each authorized signer (with the exception of U.S. Military ID's, photocopies of identifying documentation will be retained)
- ID must be valid (non-expired)

Social Security Numbers for each manager/member and any authorized signers
Taxpayer Identification Number (TIN/EIN) for the LLP
- Cannot be the Social Security Number of a member (unless it is a single member LLP with no employees)
- Apply anytime online at www.irs.gov or call 1-800-829-4933 (7:00 AM – 10:00 PM, Monday - Friday)

Documentation on each Beneficial Owner of the Limited Liability Partnership (LLP)

A Beneficial Owner is an individual who:

Each individual, if any, who owns, directly or indirectly, 25 percent or more of the equity interests of the legal entity customer (e.g., each natural person that owns 25 percent or more of the shares of a corporation);
One individual with significant responsibility for controlling or managing the entity, for example the senior executive officer, senior manager, etc.
Federal regulation requires financial institutions, such as Woodforest, to obtain, verify and record information about the Beneficial Owner(s).

No. Any representative authorized to open an account on behalf of the legal entity can provide information about the Beneficial Owners via the Beneficial Ownership Form.

A completed Beneficial Ownership Form that includes information such as:

Name, date of birth, Social Security number (U.S. Citizens), passport number and country of issuance (for Non-U.S. individuals), residential address, country of citizenship, country of residence, and percentage of ownership for each Beneficial Owner
Name, date of birth, Social Security number (U.S. Citizens), passport number and country of issuance (for Non-U.S. individuals), residential address, country of citizenship, country of residence for each controlling individual (this information is required even if no equity owner has 25% or greater ownership)
Certification that information provided is complete and correct

At least one individual appointed as Director or Officer of the business within Articles/Certificate of Formation or most recent Public Information Report. If a state recognized Director or Officer will not be signing on the account, a formal, notarized letter on company letter head authorizing the account to be established may be requested.

Certificate of Formation OR Articles of Incorporation
Certificate of Filing
Certificate of Foreign Entity Registration and Foreign Articles of Incorporation (required if the corporation is opening an account in a state other than the state of original filing)
Assumed Name Certificate/DBA
- Only required if corporation is doing business under a trade name
- Example: If “Smith Construction Inc.” also does business under “John’s Construction”, a DBA would be required
- Also referred to as Fictitious Name Certificate or Name Registration

Franchise Agreement
- Only required if corporation is operating as a franchisee

IRS Determination Letter
- Only required if corporation is non-profit

Proof that the corporation is active and/or in good standing in the applicable state
- Typically referred to as a Certificate of Good Standing
- In many cases, the Bank is able to obtain this information online. If the information cannot be obtained, you must provide the document. For example, businesses incorporated in Alabama must provide this documentation. Please contact your local branch for more information.

Acceptable ID for each authorized signer (with the exception of U.S. Military ID's, photocopies of identifying documentation will be retained)
- ID must be valid (non-expired)

Social Security Numbers for each authorized signer
Taxpayer Identification Number (TIN/EIN) for the Corporation
- Cannot be the Social Security Number of an authorized signer/director/officer
- Apply anytime online at www.irs.gov or call 1-800-829-4933 (7:00 AM – 10:00 PM, Monday - Friday)

Documentation on each Beneficial Owner of the Corporation

A Beneficial Owner is an individual who:

Each individual, if any, who owns, directly or indirectly, 25 percent or more of the equity interests of the legal entity customer (e.g., each natural person that owns 25 percent or more of the shares of a corporation);
One individual with significant responsibility for controlling or managing the entity, for example the senior executive officer, senior manager, etc.
Federal regulation requires financial institutions, such as Woodforest, to obtain, verify and record information about the Beneficial Owner(s).

No. Any representative authorized to open an account on behalf of the legal entity can provide information about the Beneficial Owners via the Beneficial Ownership Form.

A completed Beneficial Ownership Form that includes information such as:

Name, date of birth, Social Security number (U.S. Citizens), passport number and country of issuance (for Non-U.S. individuals), residential address, country of citizenship, country of residence, and percentage of ownership for each Beneficial Owner
Name, date of birth, Social Security number (U.S. Citizens), passport number and country of issuance (for Non-U.S. individuals), residential address, country of citizenship, country of residence for each controlling individual (this information is required even if no equity owner has 25% or greater ownership)
Certification that information provided is complete and correct

Officers or authorized party identified within the meeting minutes and notarized letter.

Organization’s Charter
Organization’s By-Laws or Operating Agreement
Signed Formal Letter, preferably on letterhead, and Signed Meeting Minutes stating the Organization’s intent to open an account and who will be authorized to sign
- NOTE: This document is NOT sufficient on its own, rather it may be used in conjunction with the Organization’s Charter and By-Laws / Operating Agreement

Girl Scout Accounts
- Documentation on Girl Scout Letterhead authorizing the customer as troop leader

Boy Scout Accounts
- By-Laws and letter from Chartering Sponsor (i.e.: Church or School) appointing Den Leader; Meeting Minutes reflecting discussion to establish account and identifying authorized signers.

Acceptable ID for each authorized signer (with the exception of U.S. Military ID's, photocopies of identifying documentation will be retained)
- ID must be valid (non-expired)

Social Security Numbers for each authorized signer
Taxpayer Identification Number (TIN/EIN) for the association
- Cannot be the Social Security Number of an authorized signer
- Apply anytime online at www.irs.gov/ or call 1-800-829-4933 (7:00 AM – 10:00 PM, Monday - Friday)

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